Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on June 11, 2025, and signed by the Mayor on June 12, 2025, authorizing the Mayor to Renew the Annual Maintenance Agreement Renewal with Business Electronics (iRecord) for Interview Room Recording Equipment used by the Department of Public Safety - (effective from July 1, 2025, through June 30, 2026, at a total cost not to exceed Two Thousand Three Hundred Seventy Dollars ($2,370.00), to be charged to Budget Line A3120.416); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE ANNUAL MAINTENANCE
AGREEMENT WITH BUSINESS ELECTRONICS
(IRECORD) FOR INTERVIEW ROOM RECORDING
EQUIPMENT USED BY THE DEPARTMENT OF
PUBLIC SAFETY
Whereas, in a letter dated May 28, 2025, the Deputy Commissioner of the Department of Public Safety formally requested authorization for the Mayor to execute, on behalf of the City, a renewal of the annual maintenance agreement with Business Electronics (iRecord) for the continued servicing and maintenance of interview room recording equipment used by the Department of Public Safety; and
Whereas, the City of Mount Vernon Police Department utilizes specialized interview room recording equipment provided and maintained by Business Electronics (iRecord) to support law enforcement operations and ensure the integrity of custodial interviews; and
Whereas, the current maintenance agreement between Business Electronics (iRecord) and the City of Mount Vernon is scheduled to expire on June 30, 2025; and
Whereas, the continuation of this maintenance agreement is essential to ensure the ongoing functionality and reliability of the department’s recording equipment, including cameras, microphones, and associated software systems; and
Whereas, the proposed renewal agreement with Business Electronics covers the maintenance services for the period from July 1, 2025, through June 30, 2026, at a total cost of $2,370.00, to be paid from Budget Line A3120.416; and
Whereas, it is in the best interest of the City of Mount Vernon to authorize this agreement in order to maintain uninterrupted service and prevent potential disruptions in critical police operations; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Renew Agreement. The Mayor of the City of Mount Vernon is hereby authorized to execute, on behalf of the City, a renewal of the annual maintenance agreement with Business Electronics (iRecord) for the continued servicing and maintenance of interview room recording equipment used by the Department of Public Safety.
Section 2. Term and Cost. The maintenance agreement shall be effective from July 1, 2025, through June 30, 2026, at a total cost not to exceed Two Thousand Three Hundred Seventy Dollars ($2,370.00), to be charged to Budget Line A3120.416.
Section 3. Execution of Documents. The Mayor is hereby authorized to execute all documents and take any additional actions necessary to effectuate the purposes of this Ordinance.
Section 4. Effective Date. This Ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.