City Council:
AN ORDINANCE AUTHORIZING THE
REQUEST FOR PROPOSALS ("RFP") FOR AN
AUDIO-VISUAL SOLUTION FOR THE CITY
COUNCIL CHAMBERS AND COMMITTEE ROOM
Whereas, by letter dated March 1, 2024, the Commissioner for the Department of Management Services has requested legislation authorizing the Request for Proposals (RFP) for an Audio-Visual solution for the City Council chambers and the Committee Room; and
Whereas, the City of Mount Vernon recognizes the importance of modernizing its audio-visual (AV) infrastructure to enhance the efficiency and effectiveness of City Council meetings and proceedings; and
Whereas, Management Services has identified the need for a comprehensive AV solution for the City Council chambers and Committee Room to facilitate better communication and engagement with the public; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Authorization for Solicitation of Proposals. The City Council hereby approves the Department of Management Services to solicit proposals for an Audio-Visual solution for the City Council chambers and the Committee Room.
Section 2. Background and Rationale. The solicitation of proposals aims to address the outdated AV infrastructure in the City Council chambers and Committee Room. The proposed solution will provide a modern and efficient platform for conducting city business and engaging with the public during meetings.
Section 3. Implementation Timeline. Upon approval, the Request for Proposals (RFP) will be posted for 30 days. Vendor selection, City Council approval, and implementation of the chosen AV solution are targeted to be completed by the end of the 3rd quarter of 2024.
Section 4. Fiscal Impact. The City has allocated a budget of up to $75,000 for the acquisition and installation of the AV solution. Funding for this project will be sourced from the ARPA Budget Code H1680...
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